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Human Resources Suite
Recruitment forms an integral component of the Human Resources suite within Greentree.
Recruitment is tightly integrated to other Greentree modules, meaning data need only be entered once and
the integrity of that data is maintained across the entire system.
Multiple Uses
Greentree's Recruitment module is an effective solution for organisations that conduct their own internal
recruitment processes, or for specialist recruitment agencies. The module provides the tools to manage each
recruitment process, but, importantly, the integration to Greentree Financials also handles any billing
requirements and manages costs you may have incurred as a result of the recruitment process.
Positions
 The Recruitment module is driven by the concept of a position. A position describes a specific role within
your organisation, including the functions that role must perform, the job description, certifications and
other requirements. A full history is retained by Greentree of all present and past people who have held a
position. A position can define a role to be held by only one person at a time, or, by multiple people, where
a number of identical positions are managed as a whole. One of the unique features of Greentree's
recruitment is the ability to define and record job sharing, which has become a popular part of the
employment landscape.
Applicants
Greentree maintains a complete database of applicants, which allows you to record all of the relevant details.
Information such as CV, employment history, education and certifications can be recorded against an
applicant, and all documents and resumes can be electronically attached to the applicant's record. You can
also add custom fields to record information pertinent to your own specific requirements. A powerful search
engine allows you to scan your database to locate relevant people when required.
An applicant can be an internal person, already employed by your organisation, or a person outside the
business. All of the information previously collected in HRM relating to an existing employee is carried
through to Recruitment, such as certification, training, education etc. Of course, provision for the same
information is provided for external candidates, and retained if the candidate is successful and the automatic
'Convert to Employee' functionality is utilised.
Recruitment Process
When a position is created or vacated, a
recruitment process can be initiated. A
recruitment process can either be a predefined
procedure that governs how a
position is to be filled, or a flexible process
tailored to the unique position. An
unlimited number of stages can be defined
during a recruitment process, including
stages such as advertising, first and second
round interviews, short listing, medical
examinations or reference checking etc.
Recruitment stages are incredibly useful as they facilitate, control and enforce adherence to the business's
recruitment procedures. At every stage, a full cross-referencing of each applicant is retained, providing both
an in depth audit trail, as well as a powerful management tool. Information such as interview notes can be
stored for each candidate, and electronic filing of documents provides a mechanism for keeping all records
in one place throughout the recruitment process.
Applications can be recorded from your applicant database, as well as from your current and former
employee database. When an applicant is successful, they can automatically be converted from your
application database to become a current employee, without re-keying of data.
Automated mail merge and bulk email facilities, allow for full automation of communication, from
acknowledgements of applications through to advice for both successful and unsuccessful applicants.
Interview Schedule
Each interview can be assigned to multiple people, both internal staff as well as external contacts in your
database. The Recruitment module provides a schedule for each interviewer, and provides an infrastructure
to methodically record the outcome of each interview.
Attachments
Like all Greentree modules, users can attach any file to the Recruitment records. This functionality is
particularly important in the Recruitment module, as it allows users to attach all of the relevant
documentation such as copies of resumes, certificates, licences and countless other important document
types to the records in the central Greentree database.
Billing
When used by either an internal personnel department that on charges it's costs, or a recruitment agency,
Greentree can manage the financial process, so that disbursements such as advertising can be on-charged,
and fees for services billed, whether they be success based, fixed fee or actual time based.
Managing Costs
With any recruitment process, there are always costs involved.They could include advertising, recruitment
fees, medical examinations or internal labour costs. Greentree allows you to track all of these costs, to both
document and manage your costs.
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