Familiar & Easy to Use
Users of eTimesheets enter their time and expenses using their familiar Web Browser and filling out easy to
follow online forms. A standard web navigation bar guides the user to the required area within eTimesheets
using self-explanatory icons and links.
Summary Statistics
To help each employee keep track of their productivity, the timesheet gives a snapshot of chargeable,
productive, and non-productive time for the period, as well as daily breakdowns, leave hours and a target
versus actual charge ratio.
Integration
eTimesheets is typically used in conjunction with Greentree's Job Costing module, although it can be used
for employee expenses when Job costing is not used. The flexibility and setup options that are contained
within Job Costing are reflected in the timesheets entry fields so that each Time or Expense entry is
seamlessly reflected in Job Costing. As with all of Greentree solutions, eTimesheets integrates to all other
relevant modules, such as CRM Service, Payroll, Accounts Payable, Inventory and General Ledger.
Employees can receive reimbursement for their expenses from either Accounts Payable or Payroll.
Optionally, hours from eTimsheets can flow through to Payroll for payment of both normal and overtime
hours.
Expense Recording
Employee's can use eTimeSheets to record and
manage all of their expenses. When recording
each expense, the user can record all of the
relevant information, from basic details regarding
quantity, tax, and description, to attributing the
expense to a particular Project or Job, or
allocation to the relevant General Ledger account
for non-customer related expenses. Submitted
expenses can be drilled down into, after
submission, for enquiry purposes.
Document Management
To ensure the validity of expense claims, eTimesheets allows users to attach a number of files to each
expense claim made, such as scanned receipts or PDF documents.This allows employees working remotely
to submit their expenses promptly, while still maintaining strict controls over claims. These files are stored
in the Greentree database and can be retrieved at any time.
Approvals
Project or Account Managers can also use eTimesheets to
approve or reject time and expense sheets while away from the
office. Delays in approvals of timesheets are equally as damaging
to the organisation's cash flow as those that are late, so having this
functionality online eliminates a a potential invoicing hurdle.To
streamline the Approval/Rejection process further, the Manager
may enter a narrative to explain the reason for the rejected sheet,
ensuring that communication breakdowns do not extend this
process unnecessarily.
Universal Connectivity
The primary aim of eTimesheets is to remove the barriers that
result from incomplete or late timesheets, it is built using industry standard Web Services Technology.The
web services engine acts as a conduit between the Greentree business application and the web application
or device connecting to Greentree, making it universally compatible with Internet enabled hardware or
software. The protocol used for this communication is XML, the modern standard for cross-platform
interconnectivity.
Customisable Look & Function
eTimesheets has been designed to be implemented simply and quickly. To personalise the module for your
organisation, logos and other images can be easily added. Even the functionality of the web pages can also
be altered where required.
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