Greentree ERP is the solution to your asset management woes

Many organisations Kinetic meet are failing to look after their assets, which can lead to customer dissatisfaction, loss of profits, over stating the balance sheet and or even endanger lives.

The inadequate provision for the maintenance of property, plant, and equipment really can detract from the long-term earning power of your organisation. If obsolete assets are not replaced and repairs not properly made, breakdowns and detracted operational efficiency will result.

To manage assets correctly you need to ensure you cover four areas:

1. A good system to manage assets effectively

2. Asset maintenance policies

3. Good asset maintenance staff

4. Good asset maintenance vendors/contractors

Kinetic are able to assist with the first requirement with Greentree – one of the strongest asset maintenance packages available ‘out of the box’ and a cost effective way to monitor, measure and react to asset issues.

Kinetic typically meet three categories of organisations that require proper assets management. These are:

1.         Property Organisations
(Community Housing, Property rental companies, large organisations with many properties)

The ability to maintain properties and work on both planned maintenance and reactive maintenance is critical for organisations that provide accommodation for tenants. If your properties have issues so do your tenants!

Modern systems like Greentree enable you to monitor any attribute against properties (user definable), allowing you to monitor exact information about every property you look after or own. Details such as number of bedrooms, hot water systems, smoke alarms fitted, building type, contains asbestos, etc.

Planned maintenance plans are critical in this environment and the capacity to set up schedule of rates for particular repair types is also important in keeping costs in line and sensible.

Reccurring maintenance also allows you to check important safety measures. An example of this may be a 6-monthly check of smoke alarms. Greentree enables you to provide automated lists of addresses to your contractors, so that they can check the smoke alarms are working and you can be assured no properties are getting overlooked.

2.         Businesses that own and use their assets in their own production
(Mines, power companies, utility companies or any organisation with a large asset portfolio)

In large operations it is critical that assets are maintained and running virtually 24/7. The cost of having an asset out of action can be huge to an organisation. Take a mining operation, having a large dump truck or a conveyor system out of action for the smallest amount of time can be costly and damaging to the organisation.

Reactive maintenance, as well as planned maintenance activity is critical to the bottom line in reducing the downtime in production. The ability to carry out planned maintenance at non peak production time to minimise production disruption is paramount.

Even with the best planned maintenance plant will break down, and the ability to react quickly through reactive maintenance – being able to get maintenance staff (internal/external) to the scene with the correct replacement parts – minimises downtime.

In addition to downtime there is a huge responsibility on these organisations in relation to safety of plant. The new national OHS legislation being introduced on 1 January 2012 means it is more important than ever that organisations are able to accurately track and prove that they are maintaining their equipment, ensuring is always safe.

3.         Businesses that own assets for hire or contract work
(Mining service companies, construction companies, hire companies, earth removal, etc)

With organisations that hire plant out it is critical that plant can operate when required on a job. The cost of having plant out of action, and perhaps staff standing around a site waiting on the repair, is costly and the loss of revenue immediate.

The ability to track your assets in this kind of operation is also a necessity, so you know exactly where your equipment is and when it is available for rehire. After all it’s not making any money sitting in your yards!

Greentree also allows you to report back to your customers on the performance of a piece of equipment you have hired out to them. This type of value-add service, that helps them make more informed decisions, can easily set you apart from your competitors.

The Greentree Asset Management module caters for the tracking of physical assets, including those within your organisation and any that are serviced at external locations. External assets may include your own items, or those that you have sold and now maintain under a warranty or service contract agreed with your customer.

Regular maintenance work can be scheduled and service requests automatically generated by the system as milestones are passed. You can base the scheduled maintenance of physical assets on usage, and this may include the number of hours a machine has been used, or the kilometres travelled, or simply a maintenance cycle. The scheduled maintenance cycle is linked against the asset and used to automatically generate Service Requests based on the selected cycle.

In addition Greentree’s Approvals & Alerts, together with its user definable BPM processes, will ensure nothing is forgotten. It will help eliminate human error!

Finally, access to good information is critical. Asset management fails when a company doesn’t know whether an asset is making money, or is unable to keep plant running as it should. It is important to know and easily report on key performance statistics, such as planned and actual uptime, unplanned downtime, plant efficiency and availability, and other such measures of operational assets.

Does the company know?

That it’s actually getting 98.65% utilisation out of that asset?

How much unplanned down time do they have?

How much is it costing and how efficiently is the plant working?

Are your tenants satisfied?

If you are asking any of these questions about your business then perhaps you should be doing something about it.